Privacy Policy

KINGSTON HAPPENINGS – PRIVACY POLICY

Effective date: Oct 20, 2026

Kingston Happenings ("we," "us," or "our") respects your privacy. This Privacy Policy explains what personal information we collect through kingstonhappenings.ca (the "Site"), how we use and protect it, and the choices you have. It applies to everyone who uses the Site, including event-goers and the venues, businesses, and organizers who post listings ("Organizers").

We handle personal information in line with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and Canada's Anti-Spam Legislation (CASL).

1. INFORMATION WE COLLECT

Information you give us: - Account information: your name, email address, and password (stored in encrypted form; we never see your actual password). - Organizer information: business or organization name, contact name, email, phone number, venue address, website, and social media links. - Listings and content: event details, specials, descriptions, photos, logos, and anything else you submit. - Saved events and preferences: events you save to My Events and your reminder settings. - Newsletter signup: your email address and your consent to receive our newsletter. - Messages: anything you send us, such as questions, feedback, or reports.

Information collected automatically: - Usage information: pages you visit, events you view or click, and how you use the Site. - Device information: browser type, device type, operating system, IP address, and general location (city-level, based on IP). - Cookies and similar technologies: used to keep you logged in, remember your preferences, protect the Site, and understand how it's used. See section 6.

2. HOW WE USE YOUR INFORMATION We use your information to: - Create and manage your account; - Display Organizers' listings on the Site, in our newsletter, and on our social media; - Save your events and send the reminders you ask for; - Send our newsletter, if you've subscribed; - Send essential account messages, like password resets or important updates to our Terms or this Policy; - Respond to your questions and reports; - Moderate content and keep the Site safe from spam, fraud, and misuse; - Understand how the Site is used so we can improve it; - Share aggregated, non-identifying statistics with Organizers and community partners (for example, "your listing was viewed 120 times" or "50 downtown businesses have joined"). These statistics never identify individual users.

We only use your information for the purposes described here, or for purposes you'd reasonably expect, unless we ask for your consent first.

3. WHAT IS PUBLIC Organizer listings are public. Anything included in a listing, such as a business name, venue address, event details, photos, and any contact details you choose to include, can be seen by anyone visiting the Site.

Event-goers' saved events and account details are private and are not shown to other users or to Organizers.

4. WHO WE SHARE INFORMATION WITH We do not sell, rent, or trade your personal information.

We share information only: - With service providers who help us run the Site, such as hosting, security, email delivery, and analytics providers ([list providers, e.g., hosting provider, Cloudflare, email service, analytics tool]). They may only use your information to provide services to us and must protect it. - When required by law, such as in response to a valid court order or legal request. - To protect the rights, safety, or property of our users, the public, or Kingston Happenings. - If Kingston Happenings is ever sold or merged, in which case your information would remain protected by this Policy, and we'd notify you.

5. WHERE YOUR INFORMATION IS STORED Some of our service providers may store or process information outside Canada, including in the United States. When that happens, your information may be subject to the laws of that country, including lawful access by its authorities. We choose providers that protect information to a standard comparable to Canadian law.

6. COOKIES AND ANALYTICS We use cookies that are necessary for the Site to work (like keeping you logged in) and cookies that help us understand how the Site is used. You can block or delete cookies in your browser settings, but some features, like staying logged in or saving events, may not work properly without them. [If you use an analytics tool, name it here and link to its privacy policy.]

7. EMAILS AND YOUR CHOICES - Newsletter: we only send our newsletter if you've opted in. You can unsubscribe at any time using the link at the bottom of every email. - Reminders: you can turn reminders on or off in your account. - Account messages: we may still send essential messages about your account even if you've unsubscribed from the newsletter.

8. HOW LONG WE KEEP INFORMATION We keep your information as long as your account is active or as needed to provide the Site. If you delete your account, we'll delete or anonymize your personal information within [30] days, except where we need to keep it to meet legal obligations, resolve disputes, or enforce our Terms. Past event listings may remain in anonymized or archived form. Copies in backups are deleted on our regular backup cycle.

9. HOW WE PROTECT YOUR INFORMATION We use reasonable safeguards to protect your information, including encrypted connections (HTTPS), encrypted password storage, and access limited to people who need it. No system is perfectly secure, but we work to protect your information and will notify you and the Privacy Commissioner of Canada, as required by law, if a breach creates a real risk of significant harm.

10. YOUR RIGHTS You can: - Ask what personal information we hold about you; - Ask us to correct inaccurate information; - Withdraw your consent (for example, to the newsletter) at any time; - Delete your account and ask us to delete your personal information.

To make a request, email [privacy contact email]. We'll respond within 30 days. We may need to verify your identity first.

11. AGE REQUIREMENT The Site is not intended for children under 16, and we don't knowingly collect personal information from them. If you believe a child under 16 has given us personal information, contact us and we'll delete it.

12. CHANGES TO THIS POLICY We may update this Policy from time to time. We'll post the new version on this page with an updated effective date. For significant changes, we'll notify account holders by email or on the Site.

13. CONTACT US Our Privacy Officer is responsible for how we handle personal information.

Privacy Officer: Jasmine Wu Email: kingstonhappenings.ca@gmail.com Kingston Happenings, Kingston, Ontario

If you're not satisfied with how we've handled a privacy concern, you can contact the Office of the Privacy Commissioner of Canada at priv.gc.ca.